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Using Log in and creating an account in ISEAC data base

Q. I am a Life-member of ISEAC. How can I access the submission of manuscript and Award nomination forms for upcoming ISEAC event?

You can use the same User ID and password which you have received as a privilege of ISEAC Member for all purposes as well as for all ISEAC events.

Q. I am a Life-member of ISEAC. I forgot my User Name and Password.

Please find yourself in the ISEAC “Members’ Directory” (please find the icon at the ISEAC home page). Please find your User ID below your name (for example LM100 etc.). Go to the “Log in” page. Click on “Forgot password?” icon. Write your User ID and submit. Please check your email (which you gave as the primary email address during the registration). The password will be forwarded to your primary email address instantaneously.

Q. I submitted my User ID through the “Forgot password?” option. But I have not received any email regarding my user name and password.

This may happen in either of the following two cases.
Firstly, the primary email address present in the ISEAC data base is either incorrect or terminated.
Secondly, the membership account may be deactivated due to failed attempts more than three times.
For both the cases, please contact ISEAC Secretariat by emailing to info@iseac.org addressing the issue. Please provide your current and frequently used email address to be used as your primary email address. Featured emails are blocked or put in spam box by some Institutions due to Security reasons. Please note that, emails sent by ISEAC have several linked features. Therefore, in that case, please do not use your institutional email address as primary email address.

Q. The password provided by ISEAC is too complicated, can it be simplified?

Once you log no to ISEAC, you will find “Change password” option at the bottom of the page. You can set a password as per your convenience.

Q. I am an ISEAC Life-member. Can I use my membership User ID and password for all ISEAC events?

Yes. You can use the same User ID and password for all purposes.

Q. I am not an ISEAC Life-member. How can I access ISEAC web-contents?

Majority of the web-contents of ISEAC are secured for ISEAC Life-members. As a Visitor (NML), you can only access the Manuscript Submission process for any particular ISEAC event.

Q. I am not an ISEAC Life-member. How can I register for Manuscript Submission?

Please go to the “Log in” page. Select the option “Wish to join as Visitor (NLM)? Click here to register”. Fill the Form with your personal data and press “Submit Application”. You should receive immediately an e-mail having your User name and password. You can use the same for Manuscript Submission.

Q. I am not an ISEAC Life-member. I have registered as Visitor (NLM) for Manuscript Submission in the last ISEAC event. Can I use the same user name and password for Manuscript Submission in upcoming conference?

The Visitors (NLM) of ISEAC receive transit access to ISEAC web site for any particular event. The transit database is destroyed after each event. Therefore, for transit visitors, the user ID and password received in the last ISEAC event will not work in the upcoming event. Please register freshly for the upcoming event.

Q. I am not an ISEAC Life-member. I have registered as a Visitor (NLM) for Manuscript Submission in the present ISEAC event. Now I want to become ISEAC Life-Member. My primary email address, which I also used for the transit visit, is not accepted by the system while submitting the Membership form.

The ISEAC database is featured based on the email address of each entry. The system does not allow any repetition. Please provide other email address as primary email address in the ISEAC Life-Membership form.

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Preparation and Submission of manuscript for an ISEAC event and related guidelines

Q. Is there any specified format of the Manuscript for the ISEAC event.

The specified format of the manuscript is given in the link “Template of Manuscript” available at http://www.iseac.org/elac2013/manuscript-submission.html. The manuscript not following the ISEAC specified format will be rejected without any further justification.

Q. How can I submit my Manuscript for the ISEAC event?

Please follow the following steps sequentially for submitting your manuscript for the ISEAC event.

  1. Open step by step www.iseac.org > Upcoming Events > Manuscript Submission > Submit Manuscript or directly go to the url http://www.iseac.org/elac2013/manuscript-submission.html and click on Submit Manuscript icon.
  2. Enter your User name and password given by ISEAC. Please look at the “Using Log in and creating an account in ISEAC data base” in the FAQs section for detailed enquiry regarding User name and password.
  3. Select any of the following categories :
    • 3.A. Invited Speakers:
    • 3.A.1. Invited Speakers: National : This category is specific for the Indian Scientists who are invited by ISEAC to deliver an Invited Talk in the Conference.
    • 3.A.2. Invited Speakers: Foreign : This category is specific for the Foreign Scientists who are invited by ISEAC to deliver an Invited Talk in the Conference.

    • 3.B. Contributed Papers:
    • 3.B.1. Contributed Papers : Faculty : This category is specific for the Indian / Foreign Scientists / Faculty who are interested to present their work in the Conference.
    • 3.B.2. Contributed Papers : Student : This category is specific for the Indian / Foreign Students / Research Scholars who wish to present their work in the Conference.
  4. Fill up the forms and upload the necessary attachments (All fields and attachments present in the form are mandatory in all categories). Submit the form.
  5. You should receive immediately an acknowledgement e-mail having all the details of your submission. You will find your Manuscript ID in the same email. You will find a link to check the current status of your manuscript in the same email.

In order that you receive your automatic receipt, it is particularly important that you input your email address accurately.

Q. Can I submit an Abstract?

ISEAC does not accept abstract. Manuscripts as per guidelines need be submitted.

Q. What are the processing steps after Manuscript Submission?

After your submission of manuscript, you have nothing to do with that except checking its status as per your wish. ISEAC takes the responsibility to process the Manuscript.
The following steps are involved in the processing of the Manuscript:

  1. The Submitted Manuscript will be checked by the administrator. In case of mis-matching with the ISEAC specified format, the manuscript will be rejected.
  2. The well-formatted manuscripts will be forwarded to 3 Referees (national and international experts) for Reviewing purpose.
  3. The Reviewers may accept, reject or comment on the manuscript. Each reviewer will rate the manuscript based on the quality and presentation of the work.
  4. Submitting Author will be intimated about the decision on the manuscript.
  5. The overall process may take a couple of weeks.

Q. How do I submit the Revised Manuscript?

You have to freshly submit the Fresh Manuscript by following the normal submission procedure. The revised manuscript will get a new manuscript ID and will be considered as fresh submission.

Q. How many manuscripts can I submit for a single event?

There is no restriction on the maximum number of manuscripts allowed to a single author. However, you have to submit each manuscript separately. You can use the same user name and password for all.

Q. I submitted the manuscript. However, I have not received acknowledgement of my submission, why?

After each successful submission, the acknowledgement email will be sent to the email address of the submitting author. In order that you receive your automatic receipt, it is particularly important that you input your email address accurately. If you have not received any acknowledgement email, then your manuscripts is not submitted properly. Please contact the organizer or try again.

Q. Can I submit the manuscript after deadlines?

No, you can not submit any fresh manuscript (except revised manuscript) after the deadlines. Please follow the deadlines given in the circular of the event. The submitted manuscript after the deadlines will be rejected by the administrator without any further justification.

Q. I am unable to attend the Conference. Can I still submit my abstract for publication in the conference proceedings?

If you definitely know that it will be impossible for your work to be presented at the Conference by yourself or a co-author / colleague if it is accepted, please do not make a submission. Only those manuscripts which will be presented at the conference by a registered delegate will be included in the Conference proceedings. We do not allow any manuscript to be published in the conference proceedings without an attending author.

Q. I have submitted my manuscript but have not received confirmation of receipt, what should I do?

Most importantly, do not resubmit your manuscript at this stage! There may be a number of reasons why you have not received your receipt. There may be an email delay, there may have been an error in your email address field on the form, or your organisation may have blocked our reply assuming that it is a spam. You should generally receive your receipt quoting your reference number within two hours of submission, but please wait one day before contacting the Organizers. If you still do not have your receipt, please contact the Organizer in order to check the status of your submission.
Important: Your submission is not valid until you receive the electronic receipt quoting your reference number! Please don't presume that we have received your manuscript successfully until you have received acknowledgement of its safe receipt.

Q. I have submitted my Manuscript and have received an acknowledgement, but now I realize that it contained a mistake and I need to revise it. Should I submit the manuscript again online?

No, please do not resubmit same manuscript online, as this will result in duplication and may create confusion to the administrator. Your manuscript may come to you again, then you can incorporate those corrections. The manuscript may be accepted straight way. Don’t worry! You will get the pdf file of the manuscript for proof correction. Remember to quote your manuscript reference ID for any communication.

Q. I have lost my Manuscript reference ID. What should I quote when I contact the Organizer with a query?

The Organizer will be able to remind you of your Manuscript reference ID, which should be quoted in future correspondence. In the meantime, please provide the Organizer with the corresponding author's full name, User name of the corresponding author and the full abstract title(s) related to your query to enable us to trace your submission.

Q. My manuscript has been accepted for presentation. Do I have to register by a particular deadline?

Yes, if you are presenting an oral or poster presentation, it is absolutely essential that you register for the Conference before the Registration deadline. The acceptance of your manuscript is conditional subject to your registration to attend the conference. Your registration confirms to the conference organisers that you will be presenting your work at the conference, and without your registration, we will presume that you are no longer able to present. If you do not register for the Conference before the deadline, your presentation (oral / poster) will be automatically removed from the final program. If the deadline is problematic for you for whatever reason, then please contact the Organizer in order to explain your situation, so that we can retain your manuscript in the program.

Q. My manuscript has been accepted, but I now need to withdraw it. How do I do this?

Please let the Organizer know as soon as possible by email, in order that we can update your records and the conference program.

Q. I submitted a manuscript, but now I am unable to attend and present it at the Conference. Can a co-author / colleague present it on my behalf?

Subject to restrictions being in place regarding presenters giving multiple presentations, it should be acceptable for your co-author or colleague to present your work for you. However, it is essential that you inform the Organizers of the name of the new presenting author before the deadline of the Registration for the Conference, as your failure to register by the deadline will mean that your manuscript is removed from the program.

Q. During the manuscript submission under the category of the Contributed Paper, I have shown my preference on the oral/poster/short lecture. Is that presentation type confirmed?

Organizers do respect your preference. However, organizers reserve the right to finally assign you the type of presentation.

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Registration for the Conference, Accommodation and Receipts

Q. I am not presenting any contribution to the Conference. Can I attend the Conference as an observer?

Yes, you can attend the Conference as an observer. However, you need to Register for the Conference before the deadlines. Please see the Registration Information Section on the Conference website as well as in the circular of the event.

Q. When do I need to pay my registration fee?

In any case, you need to pay the registration fee and submit the Registration form before the deadlines. Please see the Registration and Accommodation Information Section on the Conference website as well as in the circular of the event.

Q. Can I bring one of my family members, should I register for her / him? Or, she / he has to register for herself / himself?

If you are availing of the accommodation provided / arranged by ISEAC and your family member is accompanying you during the Conference, then he / she will be considered as an accompanying person. In any case, you need to pay the registration fee for the accompanying person in addition to your personal registration fee. Please see the Registration and Accommodation Information Section on the Conference website as well as in the circular of the event.

Q. How do I register for the Conference?

Look at the detailed Circular of the event and the respective Section in the web page. See the payment options. Make the payment. Note the transaction details (like check no.; DD no., date, bank, etransfer id etc). Fill up the Registration Form. Enter the payment details, submit the form. You should receive immediately an acknowledgement e-mail. Administrator will verify your transactions. After verification, you will receive a confirmation email.

Q. Can I request ISEAC to book my accommodation in Hotel?

Look at the detailed Circular of the event and the respective Section in the web page. ISEAC can book the accommodation in the Hotel selected by ISEAC on subsidized rate. You need to select the “accommodation needed” option and furnish the related details in the Registration form.

Q. Do I have to pay Registration and Accommodation fees separately?

No, You can make a single payment of the total amount. Please look at the detailed Circular of the event and the respective Section in the web page.

Q. Why should I prefer the accommodation provided by ISEAC?

The Conference venue may be away from the main city. Participants may feel problem to reach the venue in time. The program including technical sessions, cultural programs, dinners etc. may continue until late evening. Moreover, ISEAC can book the accommodation on first come first serve basis at subsidized rate.

Q. I am not yet sure if I can definitely attend the conference. Is it okay for me to register now and then cancel later, or just not turn up at the conference?

No, if you are not sure that you can attend; do not register at this stage. Cancellation terms and conditions apply to your registration from the moment that you submit your registration to us, as we will then be holding a place at the Conference specifically for you. The Conference organisers incur prepaid costs for each place booked, for example for your conference catering and for Conference materials, regardless of whether you ultimately attend or not, which is the reason for the cancellation charge. In addition if you book your accommodation and the Conference becomes fully booked, you will be preventing someone else from attending the Conference. Please refer to the Registration Information Section of the Conference website for the specific cancellation terms. Please contact Organizers for any additional information.

Q. When shall I get the receipt of the payment?

ISEAC does not have any online Receipt generation system. ISEAC gives the Receipt of the payment along with the Registration Kits at the “Registration Venue” during the event.

Q. All the fields in the Registration form are compulsory. If I am not interested to opt for the accommodation provided by ISEAC, what should I write in place of Accommodation fee?

Please put 0 (zero) against the accommodation fee.

Q. If the accommodation be provided as a complimentary by ISEAC, what should I write in place of Accommodation fee?

Please put 0 (zero) against the accommodation fee.

Q. If my Registration fee is fully waived off by ISEAC as well as the accommodation be provided as a complimentary by ISEAC, what should I write in the form?

Please put 0 (zero) against both the registration and accommodation fee. Select cash option as mode of payment. Put 0 (zero) in the paid amount and give the date of submission.

Q. If my Registration fee is partially waived off by ISEAC, what should I write in place of Registration fee?

Please write the discounted amount to be paid by you against the Registration fee.

Q. I am going to make more than one presentation at the Conference. Do I need to pay more than one registration fee?

No, the registration fee for the Conference applies to each attending delegate regardless of the number of presentations made.

Q. Does ISEAC provide any financial support?

Financial support by ISEAC is subjected to the availability of funds and only to ISEAC Life-Members. This support will be provided to the limited number of candidates. The candidate should apply for financial assistance, discount or waive off in registration or accommodation fees well in advance. The organizers possess full right to decide the supported amount and to approve the application after verifying all the documents. The candidate cannot claim the same support from any other organization / institution.

Q. I am a vendor. Can I participate in the Conference as an observer?

We allow any Vendor or appointee of company to participate in the conference as an observer in very special case subject to written approval from the Organizers. Vendors can participate in the Conference by under the “Sponsors” category. Please see the Sponsors and Advertisement Section on the conference website as well as in the circular of the event.

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Information to Presenter / Author

Q. I chose to make an oral presentation / short lecture, but you informed me that my manuscript has been accepted as a poster. Are you sure about your decision?

ISEAC encourages students to deliver oral presentations. The Faculty members are assigned either poster presentation / short lectures. Due to overwhelmingly large contributions of high standard we receive and the limited slots available for oral presentations and short lectures, the committee makes decisions. We believe we select an excellent mix of manuscripts to address the Conference themes.

Q. What size should I make my poster?

The poster should be made in single page of size 1 m × 1 m.

Q. How long will be the duration of my oral presentation / short lecture / invited talk?

In general 12+3, 20+5 and 30+5 mins are allotted for oral presentation, short lectures and invited talks, respectively. The final duration of the presentation may be decided by the Chairpersons of the respective Sessions, depending upon the scheduling of the sessions.

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Ministry of Home Affairs and Ministry of External Affairs and VISA requirements

Q. Do I need a visa to attend the Conference, and if so, can the Conference Organizers can help me with my visa application?

Each Foreign delegate requires a valid Conference / Business VISA to attend the Conference in India. If you are unsure whether you need a visa to attend the conference, please check with your local Indian embassy or travel agent. If you do, it is essential that you begin the process as soon as possible, in order that you obtain your visa in time for the Conference or registration deadline. Visa application procedures for entering in India can sometimes take much longer time to process than anticipated. Subject to certain conditions, we can provide a standard invitation letter to assist you with your visa application. For this you should email to info@iseac.org addressing your complete name, institution’s name, complete postal address and the proposed Title of the talk / poster / oral presentation. We do ask though that you submit your own application to the relevant authority and follow up accordingly. You must submit your passport details well in time, as required by Conference Organizer to obtain MHA / MEA clearance in India.

Q. Can you send me an invitation letter ASAP? I need this to apply for a visa.

Please email a request letter to info@iseac.org addressing your complete name, institution’s name, complete postal address, the proposed Title of the talk / poster / oral presentation and passport details.

Q. Why should I submit my passport details for attending the Conference?

All the foreign nationals are required to submit their passport details along with the scanned copy of the passport through the following link "SUBMIT YOUR PASSPORT DETAILS" at an early date (url: http://www.iseac.org/elac2013/foreign-participants.html). Each Foreign Delegate is also advised to inform the organizer for any change / cancel of his / her attendance. This procedure is mandatory for the organizers to submit the passport details of all the Foreign Delegates to MHA / MEA to get the necessary clearance for issuing the VISA in your country.

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Exhibition

Q. I am interested in exhibiting my company’s products and services at the event, or sponsoring the Conference. Is there an opportunity to do this?

If you are interested in exhibiting or sponsoring the conference, please see the Sponsors and Advertisers Section in the circular of the event as well as in the website. You can contact Organizers for further details of costs and availability.

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General information

Q. Will I get the Conference proceedings and program sent to me before the meeting?

No. The conference program will be available and updated on the conference website for you to print out until the conference. The Conference proceedings and final printed program, together with any late news items, will be available for collection at the registration desk when you arrive at the Conference venue.

Q. Will I receive a full list of participants including mailing addresses and email addresses when I arrive at the conference?

Due to data protection restrictions, we do not give these details. We recommend that you solicit business cards from contacts you make personally at the Conference, and therefore recommend that you bring plenty of cards with you to the event.

Q. I had registered for the conference, but could not attend the same. Will I get the conference proceedings after the meeting?

This is subjected to availability of the material. Please request the organizers well in advance.

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